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Archival Management Systems Features Matrices [Full]
Note: I prepared the
initial version of each archival management system feature matrix. To ensure
accuracy and completeness, I then gave the vendors and developers an
opportunity to edit the matrix or recommend revisions. All of them did so.
|
ADLIB
ARCHIVE 6.3.0 |
|
|
Home Page |
http://www.adlibsoft.com/ |
|
Developer |
Adlib Information Systems (a
company based in the Netherlands) |
|
Developer's Description |
"Intended specifically for
managing collections in archives and records offices, Adlib Archive has been
designed and developed by Adlib Information Systems, and is based on many
years of experience in the collection management field. Adlib Archive offers
comprehensive functionality and interfaces for professional archive
management. Standard features include Accessions and accruals, hierarchical
catalogue structure to ISAD(G), and authority records to ISAAR(CPF)
standards, published document cataloguing, image linking and retrieval
capabilities and interfaces to external files, such as Word or Excel
documents, Web pages, etc." |
|
License |
Commercial |
|
Purchasing Cost |
Depends on number of users and database used. |
|
Maintenance Cost |
15% of the license per year |
|
User Support |
|
|
Training |
|
|
System Requirements |
Adlib application: Windows 2000 or later operating
system, 512MB of RAM for Windows 2000 or Windows XP, 1GB of RAM for Windows
Vista The Adlib Internet Server module runs on a Windows Server.
"If you want to take advantage of ASP and XML technology, you should run
Microsoft Internet Information Services (IIS), a component of Windows, on a
Windows 2000 or 2003 Server." |
|
Technical Architecture |
|
|
Backup/Restore Utility |
There is no integrated backup/restore utility. DBMS
tools must be used to backup/restore. |
|
Maturity |
Adlib archive is in use in at least 50 archives, and the
general Adlib software has been in use in more than1.600 institutions, for
over 20 years. |
|
Hosting Available? |
Yes |
|
Demo/Sandbox Available? |
Yes (Windows based) |
|
Sustainability |
The Adlib archive software is based on international
archival standards, such as ISAD-G and ISAAR. The software implements EAD
data exchange, but also has OAI and SRU API's. The product's use of XML makes
Adlib Archive a sustainable product. |
|
Example Users |
|
|
Unique Features |
|
|
Support for Importing/Exporting Metadata |
|
|
Exports MARC |
Yes |
|
Exports EAD |
Yes |
|
Exports Dublin Core |
Yes |
|
Exports MODS |
Optional, by adding XSLT stylesheets |
|
Exports METS |
Optional, by adding XSLT stylesheets |
|
Exports MADS |
Optional, by adding XSLT stylesheets |
|
Batch Exports EAD |
Optional, by adding XSLT stylesheets |
|
Batch Exports MARC |
Yes |
|
Batch Export Tab Delimited Files |
Yes |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes |
|
Imports Tab Delimited Files/CSV |
Yes |
|
Imports Digital Image Files |
Yes |
|
Import Accession Data |
Yes |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
Yes |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
Yes |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
Yes, through the accessions module |
|
Track Donors |
Yes |
|
Project Management |
No |
|
Record Condition |
Yes, with purchase of conservation module |
|
Manage Locations |
Yes |
|
Manage Restricted Materials |
Yes |
|
Manage Rights |
Yes |
|
Manage Loans and Exhibits |
Yes |
|
Deaccessioning |
Yes |
|
Reference Support |
Yes |
|
Generate Reports |
Yes |
|
Track Repository Statistics |
Yes |
|
Resource Description |
|
|
Authority Control |
Yes |
|
Controlled Vocabulary |
Yes: "Pre-defined thesauri and
term lists, e.g., the UNESCO Thesaurus may optionally be pre-loaded into the
system." |
|
Compliance to Archival Standards |
ISAD-(G), EAD, ISAAR(CPF) |
|
Data Validation |
Yes, using the validated fields and field entry templates |
|
Templating/Default Fields |
Yes |
|
Support for Digital Media |
Yes |
|
Internationalization |
Yes: Customization to support
multilingual data entry; supports UTF-8. English, Dutch, German, French,
Arabic, or Greek user interface. Data can also be stored in multiple
languages (multiple language variants for the same field). |
|
Flexibility of Data Model |
Yes: Fields can be added, new tables can be added, |
|
Item-level Description |
Yes |
|
Reorganize Hierarchies |
Yes:
"Using Adlib Designer, you can delete or add levels to this drop-down list
[of six levels], or change the names of the levels (for instance, if you
usually speak of a group or collection instead of a fonds, and of classes and
items instead of series and files), and customize the possibilities of your
archive hierarchy this way." |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish Finding Aids Online |
Yes, using Adlib Internet server |
|
Administrative Functions |
|
|
User Permissions |
Yes: "Adlib Archive allows
access rights to be assigned to both individual users and groups of users.
This allows control of access to data and to certain functions, such as
editing, deletion or output of data." |
|
Support for Harvesting/ Syndication |
Yes: OAI support via Adlib OAI
Server is available at no charge to Adlib customers. |
|
Customization/ Configuration |
Yes: "Fields can be modified,
added and removed, or new data structures built from scratch. Forms, menus
and reports can likewise be changed, and the Adlib procedural language can be
used to develop powerful and sophisticated data validation and manipulation
procedures. All Adlib standard systems are delivered with tools so that you
can customize the system yourself, or have our consultants do the work for
you." |
|
Spell Check |
Yes |
|
Bug Reporting |
No, but found bugs can be reported using the MyAdlib Web site. |
|
Interoperability with Digital Repository Systems |
Yes |
|
User Interface |
|
|
Web Publishing |
Yes, with purchase of Adlib
Internet Server. "The optional Adlib Internet Server module, enables any
Adlib database to be searched from a standard Web Browser over an Intranet or
the Internet. Support for the Open Archives Initiative (OAI) is included. Adlib
Information Systems can also build a customised Web application for your
Adlib Internet Server, offering a wide range of possibilities and great
flexibility." |
|
Browse |
Yes |
|
Search |
Yes: "The Search Wizard takes
the user step by step through browsing and searching a number of pre-defined
indexes, such as: Reference Code, Creator, Subjects and Places, etc. Query by
Form: this technique allows simple searching across multiple fields. The
Search Language allows searching across all fields in any combination,
whether indexed or not. Queries can include Boolean and logical operators,
and left or right truncation. Results are returned as sets which may also be
combined. Both queries and results may be saved for later re-use." |
|
Advanced Search |
Yes |
|
Customizable |
Yes, using Adlib Designer |
|
Built-in Help |
Yes |
|
Link to Images and Other Files |
Yes |
|
Easy Data Entry |
Yes |
|
Other Features |
? |
|
Archivists'
Toolkit 1.5 |
||
|
Home Page |
http://www.archiviststoolkit.org/ |
|
|
Developer |
University of California San
Diego Libraries, the New York University Libraries, and the Five Colleges,
Inc., Libraries. Funded by The Andrew W. Mellon Foundation. |
|
|
Developer's Description |
"The Archivists' Toolkitª, or
AT, is the first open source archival data management system to provide
broad, integrated support for the management of archives. It is intended for
a wide range of archival repositories. The main goals of the AT are to support
archival processing and production of access instruments, promote data
standardization, promote efficiency, and lower training costs. "Currently, the application
supports accessioning and describing archival materials; establishing names
and subjects associated with archival materials, including the names of
donors; managing locations for the materials; and exporting EAD finding aids,
MARCXML records, and METS, MODS and Dublin Core records. Future functionality
will be built to support repository user/resource use information, appraisal
for archival materials, expressing and managing rights information, and
interoperability with user authentication systems." |
|
|
License |
Open source—Educational
Community License, v. 1.0 |
|
|
Purchasing Cost |
Free |
|
|
Maintenance Cost |
N/A |
|
|
User Support |
|
|
|
Training Available |
Yes |
|
|
System Requirements |
PC: * Operating System: Windows XP * Java 5 JRE, or JDK [also supports Java 1.6] * CPU: Pentium 4 2.4GHz+ or AMD 2400xp+ * System Memory (RAM): 512MB * Hard Disk: 100MB free space * Screen: 1024x768 Mac: * Operating System: Mac OS X 10.4.5 (or higher) * Java 5 JRE, or JDK * CPU: G4 1.2Ghz * System Memory (RAM): 512MB * Hard Disk: 100MB free space * Screen: 1024x768 Supported Database Backends: * MySQL 5.0 (with the InnoDB storage engine) * MS SQL Server 2005 (or higher) * Oracle 10g |
|
|
Technical Architecture |
|
|
|
Backup/Restore Utility |
No |
|
|
Maturity |
Current release: Version 1.5. Now in Phase 2; Phase 2
release expected in February 2009. Beta testing of version 1 began in spring
2006. |
|
|
Hosting Available? |
Not currently |
|
|
Demo/Sandbox available? |
||
|
Sustainability |
Developed business plan in collaboration with Ithaka. |
|
|
Example Users |
1,062 registered users of
Version 1.1; 1,756 registered users of Version 1. Users include Georgia
Institute of Technology, Archives and Records Management; Princeton University,
Seeley G. Mudd Manuscript Library; and University of California, Riverside,
Special Collections & Archives Department. |
|
|
Unique Strengths |
|
|
|
Support for Importing/Exporting Metadata |
||
|
Exports MARC |
Yes |
|
|
Exports EAD |
Yes |
|
|
Exports Dublin Core |
Yes |
|
|
Exports MODS |
Yes |
|
|
Exports METS |
Yes |
|
|
Exports MADS |
No |
|
|
Batch Exports EAD |
Yes: "From the resource browse
screen select two or more resources that you want to export as either EAD
files or MARCXML records." |
|
|
Batch Exports MARC |
Yes |
|
|
Batch Export Tab Delimited Files |
No (?) |
|
|
Imports EAD |
Yes, including abstract, biographical/history note, scope
and content, publication rights, conditions/restrictions, preferred citation,
and name/subjects |
|
|
Imports MARC |
Yes |
|
|
Imports Tab Delimited Files |
Yes: "The Archivists Toolkit allows you to import data
from either a tab-delimited file from a table or flat file, or from an XML
file structured according to the Accessions XML schema provided with the Toolkit." |
|
|
Imports Digital Image Files |
No |
|
|
Import Accession Data |
Yes |
|
|
Batch Import EAD |
Yes: "Target a directory
containing the EAD files to be imported and import all EAD files in the
directory." |
|
|
Batch Import MARC |
No |
|
|
Batch Import CSV |
No |
|
|
Collection Management Features |
||
|
Appraisals |
No: Has appraisal note. |
|
|
Accessions |
Yes, 40 fields |
|
|
Create Deeds of Gift |
No, but you can link to a deed of gift. |
|
|
Prioritize Processing Order |
Yes |
|
|
Track Donors |
Yes: Create contact info for donor. |
|
|
Project Management |
Sort of: Include "update by/when" on record. |
|
|
Record Condition |
Yes |
|
|
Manage Locations/ Create Shelf
List |
Yes: Can batch add locations. |
|
|
Manage Restricted Materials |
Yes: Provides "field for indicating restrictions on the
material due to repository policy, donor specifications, legal
requirements, etc." |
|
|
Manage Rights |
Yes |
|
|
Manage Loans and Exhibits |
No |
|
|
Deaccessioning |
Yes |
|
|
Reference Support |
No? |
|
|
Generate Reports |
Yes: Reports include accessions, names, subjects,
resources, locations, and repository profile |
|
|
Track Repository Statistics |
Yes: "Includes new fields for
recording repository statistics, per recommendations of Archival Metrics
Project." Fields include services provided, staff size, collection foci, and
repository's physical characteristics. |
|
|
Resource Description |
||
|
Authority Control |
Yes, name and subject authority |
|
|
Controlled vocabulary |
Yes: Can reference controlled vocabularies as source in
name/subject record. |
|
|
Compliance to Archival Standards |
Yes:
|
|
|
Data Validation |
Yes: "If the record does not include required elements
or conform to uniqueness requirements, the user is informed that the record
is not valid, and provided with information necessary to fix the record." |
|
|
Templating/Default Fields |
Yes: Default values for accessions, deaccessions,
locations, subjects, resources, resource components, digital objects, names,
and users. Can use look-up (drop-down) values. |
|
|
Support for Digital Media |
Digital Object module supports describing both simple
(single files) and complex (multiple files) digital objects. Produces unbound
digital object, "one in which the metadata record simply references the
digital content file" (e.g., Dublin Core), or bound digital object, one [in]
which the metadata and the digital content files are bound together through
the use of a digital binder or wrapper" (e.g., METS). |
|
|
Internationalization |
No |
|
|
Flexibility of Data Model |
Relational database model allows greater flexibility with
output. Supports multilevel description according to standard archival
practice. Drag-and-drop component-rearrangement tool. |
|
|
Item-level Description |
Conditionally |
|
|
Reorganize Hierarchies |
"To reorder component records, simply select the
component you wish to move, and drag it up or down in the hierarchy,
releasing the mouse button where you wish to place the component." |
|
|
Dynamically Generate EAD Finding Aids |
Yes |
|
|
Publish Finding Aids Online |
No |
|
|
Administrative Functions |
||
|
User Permissions |
Yes, five levels of user permission, from beginning data
entry staff to superuser |
|
|
Support for Harvesting/ Syndication of Content |
No |
|
|
Customization/ Configuration |
Yes: Can customize field labels, screen/browse view, note
fields, search fields, reports, data formats, right-mouse functions, and drag
and drop. Can create user-defined fields, e.g., date, Boolean, text, integer. |
|
|
Spell Check |
No |
|
|
Bug Reporting |
Yes |
|
|
Interoperability with Digital Repository Systems |
Planned for Phase 2 |
|
|
User Interface |
||
|
Web Publishing |
No |
|
|
Browse |
Yes |
|
|
Search |
Yes: Provides search filters. Can search Name, Subject,
Accession, and Resource records. Component-level search results |
|
|
Advanced Search |
"For accession and resource records, the Search Editor
also provides the ability to retrieve
records by searching for related information. This includes names (creators,
sources, subjects), subjects, location, or deaccession dates. In addition,
you can search for resources containing a specific instance type, for example,
digital objects and also for specific text within notes." |
|
|
Customizable |
Yes, see above. |
|
|
Built-in Help |
Yes, customizable; includes definition and examples. |
|
|
Link to Images & Other Files |
Yes |
|
|
Speed Data Entry |
"Rapid Data Entry feature
to allow for repeated entry of component records with fewer mouse clicks than
one would use during the process of adding individual component records and then
adding instances." Customizable. |
|
|
ARCHON
2.1 |
|
|
Home Page |
http://www.archon.org/ |
|
Developer |
University of Illinois at
Urbana-Champaign Library and University of
Illinois Archives, Sousa Archives and Center for
American Music |
|
Developer's Description |
"Archon is predicated on the notion that a unified,
Web-based application is a lynchpin
in expanding access to archival descriptive information, digital objects, and
electronic records. In this sense, Archon can be thought of as a Content
Management System (CMS) that allows archives and manuscript repositories to
describe and provide access to the totality of their holdings. Like most
content management systems, Archon requires only a set of very common, free
technologies (a Web server running PHP 5.0 or higher and a database server,
such as MySQL). "It automatically publishes
archival descriptive information and digital archival objects to a
user-friendly Website. With Archon, there is no need to encode a finding aid,
input a catalog record, or program a stylesheet. Archon's powerful scripts
will automatically make everything in the system searchable and browsable on
your repository's Website! "Archon will simplify your
workflow and save you time. Once you've input or edited information using
some simple Web forms, Archon automatically uploads the files, publishes the
Website, and generates EAD and MARC records." |
|
License |
Illinois Open Source License |
|
Purchasing Cost |
Free |
|
Maintenance Cost |
Free |
|
User Support |
|
|
Training |
Proposal for Archon workshop submitted to SAA |
|
System Requirements |
User: á
A recent Web browser on any
platform Admin: á Blank MySQL or Microsoft SQL Server database á A Web server (of any type) running PHP 5.0 or higher. |
|
Technical Architecture |
Web-based
platform built using PHP 5.0 and SQL database as back end |
|
Backup/Restore Utility |
"Export the entire database for backup purposes, and restore
data from a backup files or using a user-defined SQL script." |
|
Maturity |
Archon 1.0 released August 2006.
Archon 2.1 released April 2008, Archon 2.2 to be released July 2008 [Update?] |
|
Hosting Available? |
No, but plans to study potential for hosted Web services. |
|
Demo/Sandbox Available? |
|
|
Sustainability |
Currently supported by University
of Illinois at Urbana-Champaign. Won a Mellon Award for Technology
Collaboration. Will develop sustainability plan. |
|
Example Users |
"A substantial user
community has emerged; the software has been downloaded 900 times, installed
or upgraded over 600 times, and at least 30 'production' applications
currently running or planned." William & Mary, Purdue,
Southern Illinois at Carbondale, Florida Center for Automation, San Diego
State, University of Iowa, Wheaton, Bethel College, Missouri Historical
Society |
|
Unique Strengths |
|
|
Support for Importing/Exporting Metadata |
|
|
Exports MARC |
Yes |
|
Exports EAD |
Yes |
|
Exports Dublin Core |
No? |
|
Exports MODS |
No |
|
Exports METS |
No |
|
Exports MADS |
No |
|
Batch Exports EAD |
Batch
exporters planned for the next post 2.2 release |
|
Batch Exports MARC |
No? |
|
Batch Export Tab Delimited Files |
No? |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes, including batch import |
|
Imports Tab Delimited Files/ CSV |
Yes, CSV |
|
Imports Digital Image Files |
Yes? |
|
Import Accession Data |
Batch import data from MARC, EAD
(XML), or CSV format |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
Yes |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
No? |
|
Accessions |
Yes:
|
|
Create Deeds of Gift |
No? |
|
Prioritize Processing Order |
Yes |
|
Track Donors |
No? |
|
Project Management |
No? |
|
Record Condition |
An AV Preservation Assessment
module is expected in June 2009. |
|
Manage Locations |
Yes: "Track room, range, section, and shelf locations for
each collection." |
|
Manage Restricted Materials |
Yes |
|
Manage Rights |
Not really, although there is a rights field. |
|
Manage Loans and Exhibits |
No |
|
Deaccessioning |
No |
|
Reference Support |
Not really, but Archon allows archives to "manage
information related to researcher accounts and appointments established by
researchers. "Users can register accounts, place collections, series,
folders and items into a virtual cart, email the list to the archives, and
establish appointment times. The menus in this area allow the Archon
administrator to view and edit information related to researcher accounts,
carts, and logins." |
|
Generate Reports |
No? |
|
Track Repository Statistics |
No? |
|
Resource Description |
|
|
Authority Control |
Yes:
|
|
Controlled Vocabulary |
Yes |
|
Compliance to Archival Standards |
EAD, MARC, DACS |
|
Data Validation |
? |
|
Templating/Default Fields |
Yes: "Templates control the particular data elements that
appear on a particular page. They are not intended to control display
properties such as layout, colors and fonts." |
|
Support for Digital Media |
Yes: "Upload digital
objects/electronic records or link archival descriptions to external URLs." |
|
Internationalization |
Yes: Currently offers Spanish and English interfaces;
French and Italian being considered. |
|
Flexibility of Data Model |
|
|
Item-level Description |
Yes: "Describe the series,
subseries, files, items, etc. within each collection." |
|
Reorganize Hierarchies |
Yes: User can transfer levels to another point in
hierarchy. |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish Finding Aids Online |
Yes |
|
Administrative Functions |
|
|
User Permissions |
Yes:
|
|
Support for Harvesting/ Syndication |
No |
|
Customization/ Configuration |
Yes:
|
|
Spell Check |
No |
|
Bug Reporting |
? |
|
Interoperability with Digital Repository Systems |
Not yet, but plans to Increase
interoperability with other systems using OAI and SWORD technologies. |
|
User Interface |
|
|
Web Publishing |
"Archon automatically publishes a Website containing
collection-level descriptions, full finding aids, and linked digital objects.
Regardless of which browser you use to create and edit records, Archon's
end-user output can be viewed with any Web browser." End-users can:
Archon plans "to investigate the
addition of a 'user annotation' feature so that archival end-users can submit
comments regarding archival collections and/or individual digital objects." |
|
Browse |
Yes: Users can "browse materials
by collection title, digital object title, controlled subject heading,
creator authority record, or archival record group."
|
|
Search |
Yes:
|
|
Advanced Search |
Yes: Phrase-based searching, can exclude terms. Search filter so that user does not have to scroll to find
information. |
|
Customizable |
Yes: Nontechnical staff can modify Archon's themes and
customize the interface if they know a little HTML and PHP. Archon plans to "undertake
usability studies and develop new administrative and end-user themes." |
|
Built-in Help |
Yes: "Use an integrated help
system by clicking the help buttons." |
|
Link to Images and Other Files |
Yes: "The digital library
[module] is used to link to external digital objects and to directly upload
digital objects and electronic records into the system. Linked or uploaded
objects can be associated with individual collections or any subordinate
parts of a collection (e.g., series, items, files) that have been entered.
Hyperlinks between the digital object and the associated collection automatically
appear in the public Website." |
|
Easy Data Entry |
Yes: "Edit descriptive
information directly from an enhanced public interface by clicking the edit
icon: Archon pencil image." When a user begins typing a
controlled-subject term, Archon filters a list of potential terms, allowing
the user to select the appropriate one. |
|
CALM FOR ARCHIVES |
|
|
Home Page |
http://www.ds.co.uk |
|
Developer |
DS is a member of the Axiell Library
Group, based in the United Kingdom. |
|
Developer's Description |
"Calm is the leading Archives management system in the UK.
DS has worked for many years with specialists to develop our Calm products:
comprehensive and integrated systems suited to diverse organizational needs.
Calm makes it easy to manage data across the heritage sector. All relevant
standards are supported seamlessly within one system. Development in
partnership with customers ensures that Calm reflects current and changing
professional standards. DS is committed to providing mechanisms that allow
customers to work with others in similar and cross-sectoral areas." |
|
License |
Commercial |
|
Purchasing Cost |
Depends on number of staff clients and modules purchased. |
|
Maintenance Cost |
25% of software license cost. This includes free updates
and upgrades to all purchased modules. |
|
User Support |
|
|
Training |
Yes, customized to user requirements. |
|
System Requirements |
Server specification: RAM – 2Gb Client specification: |
|
Technical Architecture |
Client/server application, runs as a Windows Service. Uses a proprietary database. CalmView public access module based on .NET/APSX. |
|
Backup/Restore Utility |
Backup to fit local customer
standards. Restore based on restoring database files from last backup. |
|
Maturity |
Calm products have been available for 12 years, with over
300 installations across the United Kingdom and Europe. |
|
Hosting Available? |
Yes |
|
Demo/Sandbox Available? |
Yes |
|
Sustainability |
"Calm has a very large and active user community, and development is based on a user consensus approach. Calm conforms to current approved international standards, including ISAD(G), ISAAR, EAD and OAI. It is our policy to conform to standards once they are ratified. "There is an optional ESCROW agreement available." |
|
Example Users |
U.K.: National Archives of Scotland Wellcome Library London School of Economics and
Political Science The British Postal Museum and
Archive Hampshire Record Office The National Gallery Royal Botanic Gardens, Kew Shakespeare Birthplace Trust Transport for London Other: National Archive of Portugal,
Lisbon Shell Family Archives Centre, the
Netherlands |
|
Unique Features |
"Calm is a modular system designed to provide a full range
of Collection Management functions, including:
|
|
Support for Importing/Exporting Metadata |
|
|
Exports MARC |
Yes, can be mapped |
|
Exports EAD |
Yes |
|
Exports Dublin Core |
Yes, can be mapped |
|
Exports MODS |
No |
|
Exports METS |
No |
|
Exports MADS |
No |
|
Batch Exports EAD |
Yes |
|
Batch Exports MARC |
Yes |
|
Batch Export Tab Delimited Files |
Yes |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes |
|
Imports Tab Delimited Files/CSV |
Yes |
|
Imports Digital Image Files |
Yes: Further integration in next release with
implementation of new digital repository module. |
|
Import Accession Data |
Yes |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
Yes |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
Yes |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
Yes |
|
Track Donors |
Yes |
|
Project Management |
No |
|
Record Condition/ Conservation |
Yes |
|
Manage Locations |
Yes: Has a locations database
for stock check and collections management. |
|
Manage Restricted Materials |
Yes |
|
Manage Rights |
Yes |
|
Manage Loans and Exhibits |
Yes |
|
Deaccessioning |
Yes |
|
Reference Support |
Yes: Provides support for reference requests. |
|
Generate Reports |
Yes |
|
Track Repository Statistics |
Yes |
|
Resource Description |
|
|
Authority Control |
Yes, for names, places, periods,
events, subjects, and class. |
|
Controlled Vocabulary |
Yes: Provides for both single
and polyhierarchical subject thesaurus options and provision of the UNESCO or
UKAT thesaurus if required by customer. |
|
Compliance to Archival Standards |
Yes: Supports EAD and ISAD (G)
and is compliant with ISAAR (CPF) and NCA name authority guidelines. |
|
Data Validation |
Yes: Calm has a sophisticated date parser allowing storage
and searching across a variety of date ranges; e.g., a search for "spring
1916" will retrieve record with date April 1916 or circa [?] 1915 or Easter
1916. |
|
Templating/Default Fields |
Yes: Has extensive field and template customization
options. |
|
Support for Digital Media |
Yes: Links to electronic data
sources, including images, audio, and video. |
|
Internationalization |
Yes: Backend database Unicode aware, and the interface is
translatable. |
|
Flexibility of Data Model |
Calm has a flexible database structure, fully supporting
relational and hierarchical relationships. |
|
Item-level Description |
Yes |
|
Supports Hierarchical Cataloging |
Yes: Flexible and dynamic tree structure for managing
collection hierarchy. Hierarchy levels are not hard coded, which allows
customers flexibility to define their own collection structures. |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish Finding Aids Online |
Yes, using CalmView public access module |
|
Administrative Functions |
|
|
User Permissions |
Yes |
|
Support for Harvesting/ Syndication |
Yes: OAI repository and harvester module available. |
|
Customization/ Configuration |
Yes: Record relationships can be viewed through a unique
graphical tree browser. Fields are repeatable (unless functionally
undesirable) and can contain up to 64,000 characters of searchable text per
field; record templates can be modified, but also, unusually, individual
records of the same type can have fields added or removed. A standard utility
called DS Admin allows the system administrator to vary record types, field
labels, authority fields, picklists, and many other functions, without
jeopardizing a common upgrade path. All field properties (width, position,
label, font, picklist, mandatory, serial number, bib1/MARC/XML attributes,
etc.) are user defined using DS Admin. |
|
Spell Check |
Yes, provided as standard |
|
Bug Reporting |
Yes, through support channels and resolved through
standard service-level agreements |
|
Interoperability with Digital Repository Systems |
Yes, with external systems through API, XML broker, or
exposed URL. Integrated digital repository module available with next
release. |
|
User Interface |
|
|
Web Publishing |
Yes: CalmView is the new public access module for Calm,
and allows any data and/or images stored in a Calm database to be searched
locally or remotely (intranet or Internet) through a Web browser. It is fully
parameterized and allows local configuration to control search options (e.g.,
keyword, Google style simple search, wildcard), screen displays,
visible/hidden fields, search filters, data security, access to images and
electronic documents, links to other URLs, hierarchical browsing,
bookmarking, image watermarking, plus "showcase/image gallery/what's new"
features. |
|
Browse |
Yes |
|
Search |
Calm is a structured full-text retrieval system and has
search features including any text, field specific, wildcard, proximity,
keyword, date parser, Boolean, widen/narrow/exclude, and/or/not, synonym,
etc. All fields or combinations of fields may be searched unless functionally
undesirable. All words are indexed automatically unless set as a stopword.
All fields are indexed automatically unless set as unindexed by the
administrator. |
|
Advanced Search |
Yes, customizable, support for intelligent date searching,
synonym, wild card, etc. |
|
Customizable |
Yes: CalmView has "out-of-the-box" theming/skinning. Calm
application has flexible DS Admin module. |
|
Built-in Help |
Yes |
|
Link to Images and Other Files |
Yes |
|
Easy Data Entry |
Yes: Many
of the databases have relational features, so it is possible to move
seamlessly across databases using the database tabs and access any associated
records. Calm has a dynamic, customizable
user interface with a context- sensitive button strip to help workflow
operations. |
|
Other Features |
|
|
CUADRA STAR |
|
|
Home Page |
http://www.cuadra.com
(home page) http://www.cuadra.com/products/archives.html
(description of STAR/Archives) |
|
Developer |
Cuadra Associates, Inc. |
|
Developer's Description |
"STAR/Archives supports the
management of archival collections of all types. In describing your
collection, you can choose an appropriate level within the full hierarchical
model—collections, series, containers, and items. "With STAR/Archives you can
manage the accessioning process, track donors and generate deeds of gift;
describe and maintain multiple archival collections, including collections
with digitized materials; reorganize the hierarchies as required; provide
Web-based access to your collections; search within or across collections;
link images and other electronic files; and manage your inventory. "You can also dispense with the
labor-intensive process of creating finding aids by using a text editor or an
SGML/XML authoring tool. STAR/Archives dynamically creates EAD finding aids
as XML files whenever you need them. STAR/Archives provides support
for many standards, including ISAD (g), DACS, Dublin Core, and EAD." |
|
License |
Commercial Two options are available: a perpetual license and a
subscription to the hosted service |
|
Purchasing Cost |
The price depends on whether STAR/Archives is hosted by the
company or on the institution's own servers, as well as the number of
simultaneous users supported and several other variables. Training, data
conversion, maintenance, and peripherals also entail separate costs. Cost estimates are provided on request. |
|
Maintenance Cost |
Software maintenance is included in the subscription cost
of the hosted solution. For the perpetual license, the first year of software
maintenance is free. |
|
User Support |
|
|
Training |
Yes: Generally delivered via teleconference; however, on-site
training is also available. For teleconferenced training: 12 hours initial
training, 6 hours follow-up training. For onsite training: 3 days on site.
System management training is in addition. |
|
System Requirements |
Varies by the operating system of the server. The
following server operating systems are supported: Windows 2000/2003; Unix;
Linux. Users responsible for creating records and managing the
application need PCs that run under Windows 2000, Windows 2003, Windows XP,
or Vista. |
|
Technical Architecture |
|
|
Backup/Restore Utility |
STAR relies on standard backup procedures that are
included with operating systems and commercial third-party backup software. |
|
Maturity |
STAR itself was first released in 1982. Organizations have
been using STAR to manage archival collections since 1983. STAR/Archives was
released in 2003. |
|
Hosting Available? |
Yes |
|
Demo/Sandbox Available? |
Yes, by request |
|
Sustainability |
Maintained by company |
|
Example Users |
Available on request |
|
Unique Strengths |
|
|
Support for Importing/Exporting Metadata[44] |
|
|
Exports MARC |
Yes |
|
Exports EAD |
Yes: Finding aids are generated in EAD as XML files (one
user reported problems with EAD export). |
|
Exports Dublin Core |
Yes |
|
Exports MODS |
No |
|
Exports METS |
No |
|
Exports MADS |
No |
|
Batch Exports EAD |
Yes: EAD files for a repository can be exported as a batch. |
|
Batch Exports MARC |
Yes |
|
Batch Export Tab Delimited Files |
Yes |
|
Imports EAD |
Yes, with support from the company |
|
Imports MARC |
Yes, with support from the company |
|
Imports Tab Delimited Files/ CSV |
Yes: Customers that have perpetual licenses can use STAR's
toolkit to filter and import such data. For others, and for most new customers,
Cuadra staff can import such data on the user's behalf. |
|
Imports Digital Image Files |
Digital image files are linked to item-level records, not
imported. Cuadra links the files to the item-level records as part of legacy
data conversion projects. From then on, users themselves link the files as
they enter item-level records. |
|
Import Accession Data |
Yes: Customers that have perpetual licenses can use STAR's
toolkit to filter and import such data. For others, and for most new
customers, Cuadra staff can import these data on the user's behalf. |
|
Batch Import EAD |
Yes, with support from company |
|
Batch Import MARC |
Yes, with support from company |
|
Batch Import CSV |
Yes: Customers that have perpetual licenses can use STAR's
toolkit to filter and import such data. For others, Cuadra staff can import
these data on the users behalf |
|
Collection Management Features |
|
|
Appraisals |
Yes |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
No |
|
Track Donors |
Yes |
|
Project Management |
No |
|
Record Condition |
Yes: Includes fields for recording condition as well as
conservation. |
|
Manage Locations |
Yes |
|
Manage Restricted Materials |
Yes: "Control who can see records as well as the
associated images and files." |
|
Manage Rights |
Yes: "Records reproduction and other ownership rights and
logs rights granted to others." |
|
Manage Loans and Exhibits |
Yes, loans. Support for exhibit management is planned. |
|
Deaccessioning |
Yes |
|
Reference Support |
No |
|
Generate Reports |
Yes, customizable report function |
|
Track Repository Statistics |
While the application does not yet meet the standards that
are being developed by the University of Michigan, several statistical
reports are included in STAR/Archives. |
|
Resource Description |
|
|
Authority Control |
Yes |
|
Controlled Vocabulary |
Yes |
|
Compliance to Archival Standards |
ISAD(G), EAD, Dublin Core, DACS |
|
Data Validation |
Yes |
|
Templating/Default Fields |
Yes |
|
Support for Digital Media |
Yes |
|
Internationalization |
Partial: supports translation of user interfaces |
|
Flexibility of Data Model |
Yes |
|
Item-level Description |
Yes |
|
Reorganize Hierarchies |
Yes: "Reorganize hierarchies as required." |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish Finding Aids Online |
Yes |
|
Administrative Functions |
|
|
User Permissions |
Yes |
|
Support for Harvesting/ Syndication |
No |
|
Customization/ Configuration |
Yes |
|
Spell Check |
Yes |
|
Bug Reporting |
Yes: Customers are encouraged to report problems to
Customer Support. Problems are addressed as they are discovered or reported,
and the customers affected by any particular problem are provided with either
a fix or a workaround. |
|
Interoperability with Digital Repository Systems |
STAR includes
APIs that allow other software programs to communicate with STAR. |
|
User Interface |
|
|
Web Publishing |
Yes: Web-based public interface that allows for searching
within and across collections. |
|
Browse |
Yes |
|
Search |
Yes: "Search within or across collections" |
|
Advanced Search |
Yes |
|
Customizable |
Yes: "Advanced searching allows the use of explicit
Boolean operators, set combinations, date-ranging, and field selection." In
addition, both the look and the functionality of the Web module can be
customized in many different ways. |
|
Built-in Help |
Yes |
|
Link to Images and Other Files |
Yes |
|
Easy Data Entry |
Yes |
|
Other Features |
|
|
ELOQUENT ARCHIVES |
|
|
Home Page |
http://www.eloquent-systems.com/products/archives.shtml |
|
Developer |
Eloquent Systems Inc |
|
Developer's Description |
"Eloquent Archives is an
integrated application including all the functions for archival description,
accessioning/de-accessioning, controlling vocabulary, custodial management,
research requests, tracking, and other workflow management. "Eloquent Archives software can
easily be configured for any size or type of institution. Existing customers
include state/provincial and local government, major corporations, and small
heritage institutions. "Eloquent Archives complies with
international standards such as ISAD(G), RAD, EAD, DACS, and ISAAR. The
software supports hierarchical structures and multi-dimensional linking of
data elements. Researchers can easily navigate through the database to find
what they need." |
|
License |
Commercial or SaaS |
|
Purchasing Cost |
$4,000 to $35,000, depending on modules used and size of
holdings. SaaS: No purchase; annual fee $2,700 to $9,500. |
|
Maintenance Cost |
15% of list price (not required with SaaS) |
|
User Support |
Unlimited hotline support with annual maintenance fee |
|
Training |
Just-in-time with WebEx remote service |
|
System Requirements |
Any MS Windows Server for software; any Internet browser
for all client and admin functions |
|
Technical Architecture |
Entirely Web-based |
|
Backup/Restore Utility |
Yes: "Easy recovery of deleted
data." |
|
Maturity |
Smooth progression from DOS, Windows, and Web over 20
years |
|
Hosting Available? |
Yes |
|
Demo/Sandbox Available? |
Yes |
|
Sustainability |
The software will run forever if you do not make
significant changes to the server system software. Data can be exported at
any time. Annual support fees are highly advisable, but not mandatory. |
|
Example Users |
|
|
Unique Features |
|
|
Support for Importing/Exporting Metadata |
|
|
Exports MARC |
No, but exported EAD can be run through free publicly
available EAD-to-MARC conversion software. |
|
Exports EAD |
Yes |
|
Exports Dublin Core |
Yes |
|
Exports MODS |
P – Eloquent XML Export Utility can be configured
the DTD for MODS. |
|
Exports METS |
P – Eloquent XML Export Utility can be configured
the DTD for METS. |
|
Exports MADS |
P – Eloquent XML Export Utility can be configured
the DTD for MADS. |
|
Batch Exports EAD |
Yes |
|
Batch Exports MARC |
P – Export to EAD and use third-party utility to
convert to MARC |
|
Batch Export Tab Delimited Files |
Yes |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes: For library component of product; from there,
integrated with archives or migrated to descriptive record structure. |
|
Imports Tab Delimited Files/CSV |
Yes |
|
Imports Digital Image Files |
Yes: Attaches all formats of digital content to metadata. |
|
Import Accession Data |
Yes |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
Yes: For library component of product; from there,
integrated with archives or migrated to descriptive record structure. |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
Can be custom tailored for minimal charge. |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
Yes, can be tailored. |
|
Track Donors |
Yes |
|
Project Management |
Yes:
|
|
Record Condition |
Yes: "Track accessioning,
location management, preservation and treatment." |
|
Manage Locations |
Yes |
|
Manage Restricted Materials |
Yes: "Record access restrictions." |
|
Manage Rights |
Configurable user groups and users ranging through public,
staff, and administrator. |
|
Manage Loans and Exhibits |
Yes |
|
Deaccessioning |
Yes |
|
Reference Support |
Partial: "Manage reading room
research activities." |
|
Generate Reports |
Yes: "Generate reports in HTML,
PDF, XML or ASCII." |
|
Track Repository Statistics |
Partial:
|
|
Resource Description |
|
|
Authority Control |
Yes, compliant with ISAAR(CPF) |
|
Controlled Vocabulary |
Yes, support for building thesauri |
|
Compliance to Archival Standards |
Yes: "Invoke DACS, ISAD(G) and RAD standards, or custom versions." |
|
Data Validation |
Yes, on specific fields |
|
Templating/Default Fields |
Yes, and copy of entire existing record for minor
modification into a new record. |
|
Support for Digital Media |
Yes: "Include any form of
digital content such as documents, images, and multimedia." |
|
Internationalization |
Yes: "Support concurrent users
in the language of their choice." |
|
Flexibility of Data Model |
Yes, with WebGENCAT database component all components of
the application can be modified or enhanced. Or, a new application can be
built from scratch. |
|
Item-level Description |
Yes |
|
Reorganize Hierarchies |
Yes: Supports any number of levels; user-definable names
for levels; flexible structures within various branches of a tree. |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish Finding Aids Online |
Yes |
|
Administrative Functions |
|
|
User Permissions |
Yes: "Restrict access to
sensitive data through privacy and security controls." |
|
Support for Harvesting/ Syndication |
Can export EAD for import into another system; EAD
contains links for dynamic access to source database; can link out to other
databases for related data. Eloquent's Branch Module supports building a
union catalog for consortia of smaller institutions. |
|
Customization/ Configuration |
Yes: "Create additional fields,
entry screens, and reports with development tools." |
|
Spell Check |
Yes: Available with some browsers; can be added to all
other browsers; uses the browser vocabulary/dictionary. |
|
Bug Reporting |
Yes, covered with annual maintenance fee. |
|
Interoperability with Digital Repository Systems |
No, but appropriate interface can be easily tailored for
most digital repositories. |
|
User Interface |
|
|
Web Publishing |
Yes |
|
Browse |
Yes |
|
Search |
Yes |
|
Advanced Search |
|
|
Customizable |
Yes: "Full control over look and
feel of Web pages." |
|
Built-in Help |
Yes: "Context-sensitive online
help." |
|
Link to Images and Other Files |
Yes |
|
Easy Data Entry |
Yes, through Web forms |
|
Other Features |
|
|
ICA-AToM 1.2[45] |
|
|
Home Page |
http://ica-atom.org/ |
|
Developer |
Project Partners:
Project Funders:
|
|
Developer's Description |
"ICA-AtoM is Web-based archival
description software that is based on International Council on Archives (ICA)
standards. 'AtoM' is an acronym for 'Access to Memory'. ICA-AtoM is
multi-lingual and supports multi-repository collections." |
|
License |
GPL v2 license |
|
Purchasing Cost |
Free |
|
Maintenance Cost |
Free |
|
User Support |
|
|
Training |
"Yes, including train-the-trainers package" |
|
System Requirements |
|
|
Technical Architecture |
"ICA-AtoM comprises:
|
|
Backup/Restore Utility |
Yes: Will be included in 1.2. |
|
Maturity |
Currently under development; projected to be available in
summer 2009. ICA-AToM 1.0 was released for beta testing in July, 2008 |
|
Hosting Available? |
Yes: "The core developers
(Artefactual Systems) will offer hosting and other service providers will be
encouraged to provide hosting services." |
|
Demo/Sandbox Available? |
Yes: A demo CD is available for download at http://ica-atom.org/democd. An online
demo copy is available at http://ica-atom.org/demo.
This will give anyone a login password and allow you to play with the
software. In addition, the software will be available for download with a Web
application installer. In addition, the software code is available for
checkout at http://ica-atom.org/code.html. |
|
Sustainability |
ICA-AToM is pursuing a multifaceted approach to
sustainability, including grant support, membership, and training workshops.
They have put forward a business model: "The ICA-AtoM software will
always be publicly available as free and open source software. In order to
raise funds to achieve the project's objectives and values, the ICA-AtoM
Project will establish a business model that includes the following
components: 1. applying for grants and subsidies; 2. charging fees for delivering ICA-AtoM–related
training workshops; 3. creating a purely voluntary institutional membership
model, based on fees or contributions in kind, to pool the resources of those
institutions that are using ICA-AtoM; 4. charging a commission for brokering ICA-AtoM technical
services between recommended third-party contractors and institutions seeking
assistance with ICA-AtoM installation, hosting, customization, new feature
development, etc." A "bounty" model is also being
considered. |
|
Example Users |
Dutch Archiefschool Research
Institute |
|
Unique Features |
|
|
Support for
Importing/Exporting Metadata |
|
|
Exports MARC |
Yes |
|
Exports EAD |
Yes |
|
Exports Dublin Core |
Yes |
|
Exports MODS |
Yes |
|
Exports METS |
Yes |
|
Exports MADS |
? |
|
Batch Exports EAD |
Yes |
|
Batch Exports MARC |
Yes |
|
Batch Export Tab Delimited Files |
Yes |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes |
|
Imports Tab Delimited Files/CSV |
Yes |
|
Imports Digital Image Files |
Yes |
|
Import Accession Data |
? |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
MARC XML |
|
Batch Import YML |
Yes |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
Yes |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
? |
|
Track Donors |
Yes |
|
Project Management |
? |
|
Record Condition |
? |
|
Manage Locations |
Yes |
|
Manage Restricted Materials |
? |
|
Manage Rights |
Yes |
|
Manage Loans and Exhibits |
? |
|
Deaccessioning |
? |
|
Reference Support |
Yes, retrieval and reproduction requests |
|
Generate Reports |
Yes |
|
Track Repository Statistics |
Yes |
|
Resource Description |
|
|
Authority Control |
Yes |
|
Controlled Vocabulary |
Yes: "Controlled vocabularies
(functions, subjects, places) used throughout the system (e.g., as access
points or in drop-down value lists). Organized into separate taxonomies." |
|
Compliance to Archival Standards |
Yes: "ICA-AtoM is built around
the International Council on Archives' (ICA) descriptive standards:
Future iterations of ICA-AtoM
will support:
|
|
Data Validation |
? |
|
Templating/Default Fields |
Yes: Admin can create templates. |
|
Support for Digital Media |
Yes: "Upload and display of digital media. Interface to
digital media repositories." |
|
Internationalization |
Yes: "All screen elements
(buttons, links, fields, labels) and database contents can be translated into
multiple languages. The current version of ICA-AtoM (v1.0 beta) supports the
following languages: * Dutch * English * French * Portuguese * Spanish"
|
|
Flexibility of Data Model |
Yes, custom user-fields, crosswalks to other standard |
|
Item-level Description |
Yes |
|
Support for Hierarchical Description |
Yes, multilevel description |
|
Dynamically Generate EAD Finding Aids |
Yes |
|
Publish finding aids online |
Yes |
|
Administrative Functions |
|
|
User Permissions |
Yes: Roles include
"Researcher, Contributor, Editor, Translator and Administrator." |
|
Support for Harvesting/ Syndication |
Yes, via OAI and IETF Atom
Publishing Protocol (APP) |
|
Customization/ Configuration |
Yes, custom menus; application configuration settings |
|
Spell Check |
? |
|
Bug Reporting |
Online bug/issue tracking database available to public |
|
Interoperability with Digital Repository
Systems/Multi-institution Support |
"ICA-AtoM can be used by a
single institution for its own descriptions or it can be set up as a
multi-repository "union list" accepting descriptions from any
number of contributing institutions." Interfaces with digital media
repositories. |
|
User Interface |
|
|
Web Publishing |
Fully Web based: "All user
interactions with the system (create, view, search, update, and delete
information) take place through the user's Web browser. Users access HTML
pages on the Web server; clicking a button or link triggers a PHP script that
sends a command to the database (create, read, update, delete) and returns
the output as HTML back to the user's browser." |
|
Browse |
Yes |
|
Search |
Yes: Zend Search Lucene search engine |
|
Advanced Search |
Yes |
|
Customizable |
Yes, theming/skinning |
|
Built-in Help |
Yes |
|
Link to Images and Other Files |
Yes |
|
Easy Data Entry |
Yes |
|
Other Features |
|
|
MINISIS M2A |
|
|
Home Page |
http://www.MINISISinc.com/index.php?page=M2A |
|
Developer |
MINISIS Inc (Canadian based, with five regional offices) |
|
Developer's Description |
"The M2A Application was
developed in conjunction with the Archives of Ontario, as there was no
existing archival management application that fit their specific needs. ...The
core feature of the M2A application is the Archives Descriptive Database
(ADD). The ADD has five primary linked databases: accessions, descriptions,
lists, name authorities, plus a database that provides linkages between the authorities
and descriptive components. In addition, there are multiple interfaces
available. For instance, the system can support a senior descriptive officer
profile that can review/edit or note required changes of all new records in M2A
(before they become permanent records in the system). Whereas another profile
exists to allow archivists to edit and update only the records they created.
This type of 'profiling' provides even greater flexibility for a client. "The M2A was designed to allow
clients to document their collections in two primary classifications:
government records at a series-level description; or private records at a
collection= level description. The M2A system supports the comprehensive
documentation for any archival record with nine principal levels. The
software is easy to adapt, can satisfy all requirements for archival and
other management needs from accessioning to description to vital statistics." |
|
License |
Commercial |
|
Purchasing Cost |
Depends on number of users, country GDP, number of applications purchased M2A is sold as a complete system whether all the modules
are required or not. Some features can be blocked to reduce costs. Those
features can then be engaged as the institution requires or has the resources
to do so. MINISIS M2A can be expensive, but M2A Web, which is geared
toward smaller archives, provides an inexpensive hosted solution for online
creation and publishing of archival information. |
|
Maintenance Cost |
MINISIS has a technical support and maintenance (TSM) Program that is optional and renewable on a yearly basis. Three levels of support are offered. All include access to technical support and free access to all updates of the software. Each one is different; the higher the level of support, the more services included. For instance, VIP includes on-site support at the client site for 10 days per year along with 1 hour response times guaranteed, whereas basic level support means only access to live telephone resources from Monday to Friday only, 7 a.m. to 7 p.m. The levels are: á 15% (BASIC TSM fee) á 19% (PREMIUM TSM fee) á 25% (VIP TSM fee). This includes software updates and services for technical
support. There are no further ongoing costs, and even the TSM is optional not
required. |
|
User Support |
|
|
Training |
Yes |
|
System Requirements |
MINISIS recommends updates based on Microsoft's indication
of support. |
|
Technical Architecture |
Stand-alone client-server. or "thin"/Web client
architecture is supported, along with ASP/hosted solutions. |
|
Backup/Restore Utility |
Use the default backup utilities
on your current server. |
|
Maturity |
The first release of the ADD, M2A's first incarnation, was
developed in 1999. M2A is now into its fourth official release version. |
|
Hosting Available? |
Yes |
|
Demo/Sandbox Available? |
Yes: You can download an old copy (1 to 2 years old) off
the Web site. There is also a link to M2A Online, the ASP version from the
same page. Numerous clients have put the MINISIS Web Interface (MWI) on top
of their M2A to allow for an OPAC for the public and researches. |
|
Sustainability |
MINISIS Inc has over 33 years of technological progression
behind with over $45 million invested in it since the early 1970s. It is
protected with over $4 million of E&O insurance and has a following of
1,000s of MINISIS users across 63 countries. The first client to use MINISIS
for archives was in 1977, and the last client to implement MINISIS was
yesterday. The user community growing continuously. |
|
Example Users |
Province of Ontario Archives, Province of Manitoba,
Saskatchewan Archives Board, the City of Ottawa,
City of London (U.K.), State of Alaska, the Historic New Orleans Collection
Manuscripts Division, Rhode Island Historical Society, Historic New England,
Ford Motor Company, and Center for Creative Photography. See the www.MINISISinc.com Web site for
demonstrations. |
|
Unique Features |
|
|
Support for Importing/Exporting Metadata |
|
|
Exports MARC |
Yes |
|
Exports EAD |
Yes: "MINISIS also ensured that
the application is EAD compliant for data transfer." |
|
Exports Dublin Core |
Yes |
|
Exports MODS |
Yes |
|
Exports METS |
Yes |
|
Exports MADS |
Yes: Many American clients have the XML map. |
|
Batch Exports EAD |
Yes |
|
Batch Exports MARC |
Yes |
|
Batch Export Tab Delimited Files |
Yes. |
|
Imports EAD |
Yes |
|
Imports MARC |
Yes |
|
Imports Tab Delimited Files/CSV |
Yes |
|
Imports Digital Image Files |
Yes |
|
Import Accession Data |
Yes |
|
Batch Import EAD |
Yes |
|
Batch Import MARC |
Yes |
|
Batch Import CSV |
Yes |
|
Collection Management Features |
|
|
Appraisals |
Yes |
|
Accessions |
Yes |
|
Create Deeds of Gift |
Yes |
|
Prioritize Processing Order |
Yes |
|
Track Donors |
Yes |
|
Project Management |
MINISIS provides an event handler tool that can be
implemented to direct project activities if that is desired. |
|
Record Condition |
Yes |
|
Manage Locations |
Yes |
|
Manage Restricted Materials |
Yes |
|
Manage Rights |
Yes |
|
Manage Loans and Exhibits |
Yes |
|
Deaccessioning |
Yes |
|
Reference Support |
Yes: "Connectivity to other
modules such as client registration, reproduction ordering and tracking and
enquiries management." |
|
Generate Reports |
Yes: Two report generators are included in the MINISIS
toolkit to allow both technical and nontechnical personnel to build reports. |
|
Track Repository Statistics |
Yes |
|
Resource Description |
|
|
Authority Control |
Yes |
|
Controlled vocabulary |
Yes: Clients can determine and set any vocabulary for
fields, validation tables, and authorities at their will. |
|
Compliance to Archival Standards |
Yes: "ISAD(G), RAD, and EAD
compliant" |
|
Data Validation |
Yes |
|
Templating Default Fields |
Yes |
|
Support for Digital Media |
Yes: "Images database;
Multimedia management, including digital images, maps, photographs videos
with supporting text," |
|
Internationalization |
Yes: UTF-8 support; supports translation of user
interface; support for Latin-based languages, Chinese, and Arabic |
|
Flexibility of Data Model |
|